1st Report – Safeguarding Vulnerable Claimants

We recommend DWP introduce a statutory duty to safeguard vulnerable claimants that applies to the whole Department, and for which the Secretary of State is ultimately accountable. The duty should have regard to factors such as the wellbeing of vulnerable … Read more We recommend DWP introduce a statutory duty to safeguard vulnerable claimants that applies to the whole Department, and for which the Secretary of State is ultimately accountable. The duty should have regard to factors such as the wellbeing of vulnerable claimants and preventing harm, when exercising its functions. It should apply when developing, implementing and reviewing policy, and also cover specified duties that contain clear criteria and definitions, including: • a responsibility to proactively conduct a safeguarding assessment or identify if a claimant needs additional support; 94 • an obligation to both inform and proactively offer additional support measures to all claimants who might need such support; and • a duty to refer vulnerable claimants to other agencies, including those which have a duty of care, to ensure their additional needs are supported (Recommendation, Paragraph 31). Systems-based policymaking Show less

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In response to this report, we ask that DWP confirm that planned changes to health and disability benefits, set out in the Pathways to Work Green Paper, were prospectively assessed with respect to possible physical and mental 95 health impacts … Read more In response to this report, we ask that DWP confirm that planned changes to health and disability benefits, set out in the Pathways to Work Green Paper, were prospectively assessed with respect to possible physical and mental 95 health impacts on claimants. We recommend DWP publish the Chief Medical Adviser’s team’s assessment of proposals, and place a copy in the House’s library. (Recommendation, Paragraph 41) Show less

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We recommend the Department introduce a systems-based approach to safeguarding, at all levels of DWP and in all policies. A systems- based approach should consist of developing mechanisms to ensure that safeguarding is explicitly considered at each point in the … Read more We recommend the Department introduce a systems-based approach to safeguarding, at all levels of DWP and in all policies. A systems- based approach should consist of developing mechanisms to ensure that safeguarding is explicitly considered at each point in the development, implementation, monitoring and evaluation stages of all policies. This work would ensure that safeguarding is everybody’s business, at all levels of the Department. It should include gathering data on the number of claimants it has identified as vulnerable and the needs of these claimants, defining measurable objectives relating to improved safeguarding across all its key strategies and policies, monitoring progress and reporting outcomes in its Annual Report and Accounts. (Recommendation, Paragraph 47) Show less

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DWP should formalise its definition of vulnerability and undertake work to ensure it is clearly and consistently communicated in key public facing documents, including its ‘Advanced Customer Support: Delivering support and transformation to help DWP customers with additional support needs’ … Read more DWP should formalise its definition of vulnerability and undertake work to ensure it is clearly and consistently communicated in key public facing documents, including its ‘Advanced Customer Support: Delivering support and transformation to help DWP customers with additional support needs’ document, and its new approach to safeguarding, when published. The Department should also develop and publish guidance on how to 96 understand and apply its definition of vulnerability to make it easier for support organisations to engage with it. In doing this, the Department could draw on the approach taken by the Financial Conduct Authority as well as other public sector agencies to define vulnerability; and its own work to highlight additional support needs within the ‘Additional Support Area’ in Universal Credit. (Recommendation, Paragraph 61) Show less

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We heard in evidence that when using the ‘Additional Support Area’ in Universal Credit, DWP officials are able to record support needs under the following eight categories: care leavers; armed forces; ex-offender; homeless or risk of homelessness; limited digital ability … Read more We heard in evidence that when using the ‘Additional Support Area’ in Universal Credit, DWP officials are able to record support needs under the following eight categories: care leavers; armed forces; ex-offender; homeless or risk of homelessness; limited digital ability or accessibility; difficulties with English; drug and alcohol misuse; and an ‘other’ box. It is our view that the category of ‘victims of domestic abuse’ is a glaring omission from this list. Unfortunately, there will be many people dealing with DWP who fall into this category. And they will have particular vulnerabilities and need specialised support that cannot be covered by the other categories and seem more significant than being put into the ‘other’ box. We recommend that the category of ‘victims of domestic abuse’ be added to the ‘Additional Support Area’ in Universal Credit to ensure that this set of vulnerabilities is being looked out for and to signal to DWP officials that people falling within that category will need the offer of additional support. (Conclusion, Paragraph 62) Show less

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DWP should also implement a new policy making clear that staff have a responsibility to check proactively for vulnerabilities and engage claimants in regular conversations where they can share any difficulties they may be experiencing. For example, if a claimant … Read more DWP should also implement a new policy making clear that staff have a responsibility to check proactively for vulnerabilities and engage claimants in regular conversations where they can share any difficulties they may be experiencing. For example, if a claimant attended meetings with a support 97 worker advocating on their behalf, this should act as a clear indication of a possible vulnerability. DWP should also consider how to introduce semi- regular moments to check on claimants who do not have regular contact with Work Coaches, to understand if their needs have changed. This would require an emphasis on building trust with claimants, to ensure they do not feel DWP is monitoring or policing them. Staff training must reflect these new approaches to identifying and supporting vulnerable claimants. (Recommendation, Paragraph 71) Ensuring accessibility and supporting claimants Show less

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DWP must ensure that Jobcentres can provide as thorough a service as used to be offered through Help to Claim. We recommend that, in its response to this report, DWP sets out where the support offered in Jobcentres and through … Read more DWP must ensure that Jobcentres can provide as thorough a service as used to be offered through Help to Claim. We recommend that, in its response to this report, DWP sets out where the support offered in Jobcentres and through home visits differs from that provided by Help to Claim. If it identifies a shortfall, DWP must set out how it intends to provide equivalent support to claimants who require it. (Recommendation, Paragraph 80) Show less

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DWP must ensure its new ‘approach to safeguarding’ publication is easy to use, signposts relevant support organisations, and is available in a range of languages and alternative formats. DWP should also develop an additional support toolkit to accompany this publication, … Read more DWP must ensure its new ‘approach to safeguarding’ publication is easy to use, signposts relevant support organisations, and is available in a range of languages and alternative formats. DWP should also develop an additional support toolkit to accompany this publication, to ensure information relating to available support is not lost within a lengthy policy document. This should include both a toolkit aimed at claimants and a toolkit aimed at organisations supporting claimants. (Recommendation, Paragraph 94) Preventing harm and responding to risk Show less

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We recommend DWP commissions or undertakes a series of surveys to understand how staff feel about the Department’s safeguarding policies, practices and their overall workload. The surveys should include questions relating to views on training and guidance; familiarity and confidence … Read more We recommend DWP commissions or undertakes a series of surveys to understand how staff feel about the Department’s safeguarding policies, practices and their overall workload. The surveys should include questions relating to views on training and guidance; familiarity and confidence with safeguarding policies; and culture relating to safeguarding, both within the individual’s service area, and across DWP more generally. We recommend DWP undertake an initial round of any such survey as soon as possible, and a second round after one year. Within three months of each survey, DWP should also report to us how it will continue to improve its approach to safeguarding and ensure that where discretion is used, it is consistently applied. DWP should use the survey as an opportunity to understand which areas of training DWP staff would most benefit from, and develop an improved training programme accordingly. (Recommendation, Paragraph 112) Show less

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The Chief Medical Adviser (CMA) told us her team provided clinical advice to Ministers and was involved in assessing any potential policy changes put forward within White Papers or Green Papers; however, these assessments were not usually published, to enable Ministers to make decisions in a safe space. The Pathways …

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To ensure that it incorporates the expertise of people with lived experience of the benefit system, DWP should set up a reference group similar to the Greater Manchester Disabled People’s Panel to help shape safeguarding policy. (Recommendation, Paragraph 51) Defining ‘vulnerability’ and identifying additional needs

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DWP’s existing description, or definition, of vulnerability in internal documentation encourages an open, flexible approach to determine when a claimant has additional support needs. However, the lack of a clear, consistent and public-facing definition of vulnerability could act as a barrier to understanding if and when individuals are entitled to …

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When it comes to identifying vulnerable claimants, the Department places too great an onus on self-disclosure. The nature of some vulnerabilities can make disclosure difficult. A lack of trust in the Department can further deter people from sharing their personal circumstances. Whilst DWP has sought to train staff to recognise …

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Ensuring vulnerable people have support to access the benefits they are entitled to is an essential part of delivering equitable welfare provision and an effective safety net. Since the removal of Help to Claim’s face-to-face service in 2022 it has become more difficult for some individuals to apply for Universal …

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Many of the people making a complaint against DWP are likely to be in a vulnerable situation. Having a robust, clear and accessible complaints procedure is therefore crucial to prevent failures from reoccurring and to provide those affected with a means of redress. We are concerned that some vulnerable claimants, …

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