HMP Manchester reception staff now record ROSH document existence and consideration of ACCT in NOMIS. Healthcare staff scan paper documents onto SystmOne. Weekly assurance checks of NOMIS entries are conducted by Supervising Officers and Custodial Managers. (AI summary)
View full response
newly received prisoner, reception staff contact the court andlor escort staff to obtain the key risk related information. then consider the risk the prisoner poses on the basis of this and any other available information: If the ROSH document is received at the prison after the prisoner's arrival; for example with the pre-sentence report when it arrives in the Offender Management Unit (OMU), the receiving member of staff will inform the relevant wing supervisor by telephone and by email (which contains the content of the ROSH), and complete Security Information Report: The wing supervisor will ensure that a member of staff interviews the prisoner to consider the risk of suicide or self-harm in the light of the contents of the ROSH document The Governor of HMP Manchester will shortly issue notice to staff to clarify this expectation concerning risk-related information received after the arrival of a prisoner. CNOMIS entries (point 4) PSI 73/2011 'Prison-NOMIS (Prison National Offender Management Information System)" explains the purposes of NOMIS case notes: "case notes provide a central repository for all reports or comments about an offenders behaviour, progress or other information of note_ (and): . single continuous and up to date record of information about an offender which can present information for boards and other review meetings"_ The policy requires that "all staff who have contact with an offender and who have access to Prison-NOMIS must update case notes on regular basis" Since Mr Meyler's death, the Governor of HMP Manchester has issued a notice to staff (in January 2013) to remind colleagues of the need to make regular entries on NOMIS. This will be reinforced in the local personal officer policy in due course. The PSI also requires that an ACCT alert must be updated when an ACCT is opened and must be reviewed in accordance with PSI 09/2011 Cell sharing risk assessment" and "a Self-harm alert must be updated when an incident of self-harm occurs in accordance with PSI 09/2011 Cell sharing risk assessment" The policy also requires that "management checks must be in place to ensure frequency and quality of entries in Case Notes The HMP Manchester personal officer policy states that: "there will be weekly assurance check of 10 random samples of NOMIS entries by Supervising Officers on each unit (10% in smaller units such as HCC and Seg etc) who will record this check on case notes stating are satisfied with the frequency and quality of Personal Officer and prisoner contact: Custodial Managers will randomly check 50% of the Supervising Officers checks and record so accordingly on NOMIS" In the healthcare centre the NHS Band 6 undertakes the management checks on NOMIS It is not possible for the supervising officer routinely to read all NOMIS case notes on prisoners moved on to a wing: The movements officer on each wing will review the file (buff folder) of newly received prisoners on that wing, the contents of which include the Cell Sharing Risk Assessment (CSRA), Induction booklet and any ROSH: Review of ROSH by healthcare staff (point 5) Healthcare colleagues at HMP Manchester have advised that any documents received in paper form are scanned onto SystmOne, including treatment cards, prescriptions etc, and are attached to the patient's paper clinical record, Any risk related information that is received in reception is reviewed by the nurse. Any relevant information is recorded on SystmOne template and scanned onto SystmOne to ensure that it is available immediately for all other clinicians_ When risk related information, such as a ROSH document; is received by healthcare staff at any other time, they will pass it to the relevant wing supervisor: Or, if the prisoner is located in the healthcare centre, they will interview the prisoner to consider the risk of suicide or self- harm in the light of the contents of the document: They put they being
you find this letter helpful: