Records Management
Recommendations related to records management
Tag overview
recommendation across 6 inquiries
Across 6 inquiries
Tagged Recommendations
Record Keeping Requirements
For transparency, Scottish Ministers should maintain minutes documenting: discussions and decisions between Ministers and civil servants regarding publicly-funded project involvement; discussions with local authorities and contractors; and negotiations, including mediation …
Review archiving processes for historic material
In order to avoid most of the delays and difficulties inherent in this case, and in so many other unsolved cases, there is a need for a review of the …
Retain documents in digitised form
It is recommended that, whenever a major incident remains under investigation or inquiry, documents should be retained in digitised form, subject to appropriate security measures and made available to those …
Meeting Records
Notes of significant meetings between officials and ministers, particularly those affecting decision-making and spending, must be taken and retained. The responsibility for ensuring this is done should be clearly identified …
Private Office Record Keeping
Ministers' responses to submissions should be formally and timeously recorded and disseminated to officials by the Minister's Private Office. That responsibility should not be left to policy teams. One clear …
Record Keeping Culture and Audit
The culture and practice of record keeping and access to records within the Northern Ireland Civil Service needs to change so that staff responsible for a given area of work …
Document Retention and Storage Policy
Consideration should be given to the establishment of a policy by the Ministry of Defence to ensure that all documents or other material, including electronic material, are retrieved from theatre …
Training Material Dating and Archiving
All training material should be dated, appropriately retained and archived in such a way that it can easily be established when the training material was composed, when it came into …
Public Interest Record Keeping
A new regulatory body should consider being explicit that where a public interest justification is to be relied upon, a record should be available of the factors weighing against and …
Prison records retention
Given what we discovered about the destruction of prisoners' files, many of which would have been important historical records, we recommend that the SOSNI should satisfy himself whether any other …