Source · Select Committees · Public Accounts Committee
Recommendation 23
23
Accepted
In parallel with managing its expansion projects, HMPPS is undertaking a re- procurement for its...
Conclusion
In parallel with managing its expansion projects, HMPPS is undertaking a re- procurement for its contracts with companies to run the tagging services. HMPPS has relied on Capita’s ‘bridge’ contract throughout its transformation programme. This was only intended to be a temporary arrangement until HMPPS launched its new service through Gemini. HMPPS has extended Capita’s contract to its maximum period, so new 38 Qq 58–59 39 Qq 47, 72 40 C&AG’s report, paras 4.9–4.10, Figure 15 41 Q 65 42 Qq 72, 75 16 Transforming electronic monitoring services contracts must be in place by January 2024 to ensure continuity of services. It expected to award contracts in summer 2023, marking the start of a transition period between suppliers.43
Government Response Summary
The government agrees with the recommendation and states that the procurement of new contracts is being run in compliance with The Sourcing Playbook, and risks are managed in accordance with the EM Portfolio Risk Management Strategy. They will update the committee in August 2023, once new contracts have been awarded.
Government Response
Accepted
HM Government
Accepted
6.1 The government agrees with the Committee’s recommendation. Target implementation date: August 2023 6.2 Project risks are managed in accordance with the EM Portfolio Risk Management Strategy (RMS). The RMS is based on the department’s policy on risk management and has been drafted in accordance with the principles outlined within the HM Treasury ‘Orange Book’ on the Management of Risk – Principles and Concepts. 6.3 The procurement of new contracts is being run in compliance with the government standard, The Sourcing Playbook (last updated May 2021). 6.4 Once new contracts have been awarded (in summer 2023) suppliers will be managed by the EM contract management team, who have been involved in the design and procurement of the future service as key stakeholders. The contract management team have worked with the wider EM Future Service team to: • embed market insight and wider EM lessons learned into the design of the service; • advise on, and support the development of the future service performance regime and collaboration approach; and • advise, and support the articulation of the integrator role and the detailed definition of the roles and responsibilities of the two new suppliers, as well as that of the agency, in the Future Service design. 6.5 This knowledge and understanding will enable the team to effectively manage the new contracts from the outset. 6.6 The agency will write to the committee in August 2023, once new contracts have been awarded.