Recommendations 18 items · 13 repeated
Recommendations were extracted from the report by AI, and responses and their status from the ministerial response by AI. Each recommendation shows whether its wording has been checked against the report.
Response: Partially accepted
Addressee: Other, minister · Topic: Other · Repeated from a previous year
Recommendation (the Board's words)
Are there plans to address the Board’s concerns that progress towards making the IMB Secretariat a separate entity to the MoJ has not been given Parliamentary time, and that the current public appointment system does not serve the best interests of recruiting new members?
Government response (as published)
I understand your concerns regarding the difficulties in recruiting new board members, especially as you have faced particular challenges monitoring a large and complex prison with only six members in place at the end of the reporting year. I was pleased to hear that since March 2024 there have been further appointments to the Five Wells Board, that you now have a team of ten, and that you have recently been part of a further recruitment campaign obtaining two more applicants. Other initiatives to attract new applicants are in place, such as using local radio stations so that members can share their invaluable experience about the role more widely. I am aware that the process of appointing new board members can sometimes be a lengthy one, and that this can cause frustration. The IMB Staff Group (formerly the “Secretariat”) continue to seek improvements to its recruitment processes, including exploring ways to fill vacancies more quickly. There are no plans to make the IMB Staff Group a completely separate entity to the Ministry of Justice. I appreciate this may be disappointing to you, however IMB staff will continue to operate with full independence from the MoJ under the overall leadership of the IMB National Chair. The vital and important role that IMB members play in scrutinising places of detention is formally distinguished from other ‘volunteer’ roles by their status as Ministerially-made Public Appointments. It is of the upmost importance that these appointments are made using the appropriate selection processes to ensure that the most suitable candidates are placed in these roles and the high standards of qualitative monitoring and integrity can be maintained.
Response: In progress
Addressee: HMPPS · Topic: Other · Repeated from a previous year
Recommendation (the Board's words)
The Board remains concerned that little progress has been made in introducing a system which reduces the problems of loss of property during transfer from another establishment.
Government response (as published)
HMPPS note the Board’s continuing concerns about the handling of prisoners’ property and are aware that the Board raised this as an issue in last year’s annual report. This is an area to which HMPPS is currently giving further attention. Careful consideration will be given to the findings in the recently received IMB national thematic report on how property loss impacts on prisoners, as well as those due to be received from Independent Prisoner Complaint Investigations following a thematic review of the property complaints they have received in the last five years. As the Board identifies, a common area for problems is when excess prisoner property is forwarded on when a prisoner transfers. It is therefore key that prisoners comply with volumetric control limits, since anything within those limits will transfer with them. HMPPS is focusing on what more can be done to ensure compliance with the requirements of the Framework. HMPPS also note the Board’s concerns about the lack of digital improvements on property handling. While it is recognised this will be disappointing, other pressures around digital changes mean that it is not anticipated that an electronic property card will be in place in the immediate future. At HMP Five Wells specifically, the complaints about property handling largely emanate from prisoners transferring into the prison. During the last 12 months there has been one complaint received regarding loss of property when a prisoner was transferring out of HMP Five Wells which was attributed to the escort contractor. This indicates that HMP Five Wells are complying with the transfer control limits when prisoners are moved.
Response: In progress
Addressee: HMPPS · Topic: Safety · Repeated from a previous year
Recommendation (the Board's words)
The Board remains concerned about the ingress of illicit items into the prison. Can more robust methods of detection be authorised?
Government response (as published)
The Managing Conveyance of Unauthorised and Illicit Items Policy Framework, published in July 2024, provides instructions and guidance for prisons. The policy is structured on five key areas of conveyance which includes, the gate, reception, visits, correspondence and perimeter. Governors must assess the risk of conveyance in these areas using an evidence informed risk assessment. Any risks highlighted via the evidence informed assessment must be mitigated against with local procedures and outlined in the prison’s Local Security Strategy. The Director and Senior Leadership Team at HMP Five Wells are exploring additional methods to better prevent and detect the ingress of illicit items which will be supported by additional CCTV, which is due to be installed on the perimeter of the prison. Methods of reducing ingress by employing drone detection systems are also being considered.
Response: Partially accepted
Addressee: HMPPS · Topic: Resettlement · Repeated from a previous year
Recommendation (the Board's words)
What improvements can be made to ensure all men arrive at Five Wells with a robust and up to date sentence plan?
Government response (as published)
Since opening in 2022 HMP Five Wells has had a high number of new receptions and for this cohort of prisoners it is not possible or expected that a Sentence Plan is in place on their arrival. For the majority of prisoners who are serving a determinate sentence of over ten months, the Prisoner Offender Manager (POM) should complete an initial OASys assessment (incorporating the sentence plan) within ten weeks of being sentenced. There is a strategy in place to maximise compliance to this timeframe but due to continued churn it is a recognised that there remains an ongoing but reducing backlog; the number for the end of September 2024 was 71. The vast majority (95%) of the population have now had a start of custody OASys completed. Initiatives that have been introduced, such as having dedicated Prison Offender Managers focusing on OASys completions, are helping to keep the backlog low. As identified by the Board, the backlog has reduced and is being managed by appropriately giving priority to OASys completion for those men closest to release.
Addressee: Governor / Director · Topic: Safety · Repeated from a previous year
Recommendation (the Board's words)
How will the prison measure and monitor the effectiveness of actions being taken to improve the management of use of force incidents?
Addressee: Governor / Director · Topic: Safety · Repeated from a previous year
Recommendation (the Board's words)
How will the prison improve its management of ACCT cases to reduce the frequency of self-harm incidents?
Response: In progress
Addressee: Governor / Director · Topic: Safety · Repeated from a previous year
Recommendation (the Board's words)
What additional security measures will be taken to limit the number of illicit items found in the prison?
Government response (as published)
The Managing Conveyance of Unauthorised and Illicit Items Policy Framework, published in July 2024, provides instructions and guidance for prisons. The policy is structured on five key areas of conveyance which includes, the gate, reception, visits, correspondence and perimeter. Governors must assess the risk of conveyance in these areas using an evidence informed risk assessment. Any risks highlighted via the evidence informed assessment must be mitigated against with local procedures and outlined in the prison’s Local Security Strategy. The Director and Senior Leadership Team at HMP Five Wells are exploring additional methods to better prevent and detect the ingress of illicit items which will be supported by additional CCTV, which is due to be installed on the perimeter of the prison. Methods of reducing ingress by employing drone detection systems are also being considered.
Addressee: Governor / Director · Topic: Estate · Repeated from a previous year
Recommendation (the Board's words)
When will the low mobility cells be made safe and brought into full use?
Addressee: Governor / Director · Topic: Estate · Repeated from a previous year
Recommendation (the Board's words)
What steps will be taken to improve the airflow in houseblocks?
Addressee: Governor / Director · Topic: Overcrowding
Recommendation (the Board's words)
What plans are there to make cells that have been ‘doubled up’ more appropriate for use by two prisoners.
Addressee: Governor / Director · Topic: Regime
Recommendation (the Board's words)
When will a consistent policy be enforced on the use of vapes for both staff and prisoners?
Addressee: Governor / Director · Topic: Segregation
Recommendation (the Board's words)
What steps are being taken to ensure greater efficiency in the timing and attendance at GOAD reviews?
Addressee: Governor / Director · Topic: Healthcare
Recommendation (the Board's words)
What steps are being taken to introduce electronic communication between PPG and prisoners?
Addressee: Governor / Director · Topic: Healthcare
Recommendation (the Board's words)
How can the healthcare department improve prisoner understanding of changes to their medication?
Response: In progress
Addressee: Governor / Director · Topic: Education · Repeated from a previous year
Recommendation (the Board's words)
What steps will be taken to ensure, where possible, that all men will be able to take an accredited course that could help them access employment on release?
Government response (as published)
You will be aware that improving opportunities for prisoner employment and rehabilitation is an area of particular interest and importance to me. As such, although there is still more to be done, I was pleased to hear about the range of vocational training and work available at HMP Five Wells, including a prisoner led kitchen fitting workshop. In addition, engagement with employers by the prison employment lead has provided further job opportunities and six specific offers of work to prisoners on their release. Whilst only a small percentage of prisoners were reported to be in employment within six weeks of leaving prison, I was encouraged to read that almost half had acquired employment after six months.
Addressee: Governor / Director · Topic: Regime · Repeated from a previous year
Recommendation (the Board's words)
What steps are being taken to ensure that prisoners do not remain unallocated for long periods before being assigned to meaningful activity?
Response: In progress
Addressee: Governor / Director · Topic: Purposeful activity · Repeated from a previous year
Recommendation (the Board's words)
What is being planned to ensure all men are in meaningful employment for at least 25 hours a week?
Government response (as published)
You will be aware that improving opportunities for prisoner employment and rehabilitation is an area of particular interest and importance to me. As such, although there is still more to be done, I was pleased to hear about the range of vocational training and work available at HMP Five Wells, including a prisoner led kitchen fitting workshop. In addition, engagement with employers by the prison employment lead has provided further job opportunities and six specific offers of work to prisoners on their release. Whilst only a small percentage of prisoners were reported to be in employment within six weeks of leaving prison, I was encouraged to read that almost half had acquired employment after six months.
Addressee: Governor / Director · Topic: Resettlement · Repeated from a previous year
Recommendation (the Board's words)
What will be done differently in 2024-2025 to enable the achievement of the planned 35 prisoners to be granted ROTL for outside employment?