HM Prison and Probation Service
Central Government
Action Taken
The Ministry of Justice Estate Directorate is providing 'safer cells' in new construction and refurbishment projects. HMP Downview's local policies and procedures have been reviewed and strengthened, and the NHS England Area Team has produced data-sharing agreements. All staff will be reminded of ACCT procedures and the requirement to record significant information on both CNOMIS and SystmOne. (AI summary)
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Dear being the cell" guide
relevant personnel must attend the reviews. Where a relevant member of staff cannot attend an ACCT review, then in exceptional circumstances_ and per the instructions of PSI64/2011, a written report will be submitted. When HMP Downview was a female prison, a system was in place to ensure that all staff who arrived for duty were provided with a list of prisoners subject to an ACCT and the date of the next ACCT case review in order that they could arrange to attend the review if they were involved in that prisoner's care_ This system will be reintroduced in Spring 2015. In addition, case managers will record in the ACCT document any significant personnel who are involved with the offender, including, health care , offender management and interventions or learning and development The case manager will also email relevant persons prior to the case review requesting their input to add to the details of the review and report: Prior to the re-opening of HMP_ Downview all prison staff, including personnel employed by partnership agencies within the prison will receive initial training or refresher training in the application of the ACCT procedures as part of their induction programme: The 2.5 hour training package will then be delivered by trained facilitators to each member of staff 2 years, and the programme of training will be monitored by the HR hub at the prison: (3) Retention of_primary_source_data_within_the Phoenix Programme Consideration_should be_given to ensuring_that_ alLprimary_source_data_should be_either_kept_in_hard_copY_format_Or_by_way_of faithfully recording all the detail contained on the_Prisoner's Systm One_ record The local policies and procedures at HMP Downview have been reviewed and strengthened where necessary_ The NHS England Area Team has produced data sharing Agreements which set out the required standard for sharing data between clinicians and also for a non-clinical (secondary) purpose NHS England is responsible for managing the audit and reporting for access to records in the clinical system (TPP SystmOne and its successor) and for the appropriate use of patient information: Providers are required to undertake spot checks of their own adherence to these Agreements either directly or through monitoring of the standards referred to above. resulting report on the findings of the audits concerning these Agreements can be reasonably requested by any Party to the agreement: (4) Recording significant medicalevents on a prisoner's non-medical records All staff, including health care staff;, will be reminded of the ACCT procedures and the requirement to record significant information about an individual's ~harm or suicide risks, on Cnomis (Custodial National Offender Management Information System) in addition to recording the information on SystmOne- (the electronic medical records system): The induction pack available for health care staff has also been updated to include governance information about ACCT procedures and what information can be shared with non healthcare professionals. hope this provides assurance that the specific issues identified in this case, both at the inquest and by the Prisons and Probation Ombudsman, are addressed.
relevant personnel must attend the reviews. Where a relevant member of staff cannot attend an ACCT review, then in exceptional circumstances_ and per the instructions of PSI64/2011, a written report will be submitted. When HMP Downview was a female prison, a system was in place to ensure that all staff who arrived for duty were provided with a list of prisoners subject to an ACCT and the date of the next ACCT case review in order that they could arrange to attend the review if they were involved in that prisoner's care_ This system will be reintroduced in Spring 2015. In addition, case managers will record in the ACCT document any significant personnel who are involved with the offender, including, health care , offender management and interventions or learning and development The case manager will also email relevant persons prior to the case review requesting their input to add to the details of the review and report: Prior to the re-opening of HMP_ Downview all prison staff, including personnel employed by partnership agencies within the prison will receive initial training or refresher training in the application of the ACCT procedures as part of their induction programme: The 2.5 hour training package will then be delivered by trained facilitators to each member of staff 2 years, and the programme of training will be monitored by the HR hub at the prison: (3) Retention of_primary_source_data_within_the Phoenix Programme Consideration_should be_given to ensuring_that_ alLprimary_source_data_should be_either_kept_in_hard_copY_format_Or_by_way_of faithfully recording all the detail contained on the_Prisoner's Systm One_ record The local policies and procedures at HMP Downview have been reviewed and strengthened where necessary_ The NHS England Area Team has produced data sharing Agreements which set out the required standard for sharing data between clinicians and also for a non-clinical (secondary) purpose NHS England is responsible for managing the audit and reporting for access to records in the clinical system (TPP SystmOne and its successor) and for the appropriate use of patient information: Providers are required to undertake spot checks of their own adherence to these Agreements either directly or through monitoring of the standards referred to above. resulting report on the findings of the audits concerning these Agreements can be reasonably requested by any Party to the agreement: (4) Recording significant medicalevents on a prisoner's non-medical records All staff, including health care staff;, will be reminded of the ACCT procedures and the requirement to record significant information about an individual's ~harm or suicide risks, on Cnomis (Custodial National Offender Management Information System) in addition to recording the information on SystmOne- (the electronic medical records system): The induction pack available for health care staff has also been updated to include governance information about ACCT procedures and what information can be shared with non healthcare professionals. hope this provides assurance that the specific issues identified in this case, both at the inquest and by the Prisons and Probation Ombudsman, are addressed.