Source · Select Committees · Public Accounts Committee
Recommendation 20
20
Accepted
FCDO acknowledges inadequate digital estate management, planning a comprehensive workplace system by 2028.
Recommendation
We note that modern property IT portals which are tried and tested are readily available. FCDO accepted that it is an organisation whose digital management of its large estate portfolio is not up to scratch and that it needs to transform how it works. It told us that its ambition is to get all its different data sets integrated and in 2022 it started developing a workplace management system that will collect all its estate data. FCDO focused at first on moving lease data into the new system but is now planning on adding all its data, including full asset registries, to the new workplace management system by 2028. FCDO told us that this system will help it to understand its maintenance requirements even further and allow it to explain to posts which assets they must proactively maintain.54 Project management
Government Response Summary
The government agrees to set out the progress it has made ensuring that the collection of good quality estates data is embedded into the standard work of its overseas posts, including when it expects all its overseas posts to have a complete asset register that is updated regularly, implementing its integrated data management system, and to ensure that it is using the latest digital technology to monitor and manage its estate, including actions it is taking related to this.
Government Response
Accepted
HM Government
Accepted
4. PAC conclusion: FCDO does not have all the data it needs to manage its estate effectively. 4. PAC recommendation: Alongside its Treasury Minute response, FCDO should write to the Committee setting out the progress it has made: • ensuring that the collection of good quality estates data is embedded into the standard work of its overseas posts, including when it expects all its overseas posts to have a complete asset register that is updated regularly; • implementing its integrated data management system; and • to ensure that it is using the latest digital technology to monitor and manage its estate, including actions it is taking related to this. 4.1 The government agrees with the Committee’s recommendation. Recommendation implemented